Lotus Notes to Microsoft Exchange Migration: A look at Lotus Notes Links in Outlook 2003 – Part II

As I mentioned in the first part of this post the Lotus Notes client must be launched (and logged in) when attempting opening emails with Notes links from Outlook 2003.

Now that if you forgot to launch the Notes client?

Well the first thing you’ll notice is Lotus Notes will fire up (invoked by Outlook!) and Outlook will stop responding.

If you try to close Notes(by pressing Cancel at the password screen) while Outlook is in the middle of an attempt to access the Notes links you will be the following errors:

Outlook accessing a link pointing to a Notes Database. Error: “The ID File is in use elsewhere and cannot be modified”

lotus notes error The ID File is in use elsewhere and cannot be modified

Outlook accessing a link pointing to a Notes document within a database the following message is generated: “Look for database on server”lotus notes error Look for database on server

In fact these messages are completely unrelated to what you’re trying to do. Which confuses you even more because these messages are generated by Lotus Notes even though you’re not logged into it.

The number of times these messages are displayed will depend on how many database or document links are embedded in the message. So if you have a 10 database links and 10 document links (it happens) then you’ll get a total 20 of these messages.

Other odd messages that are generated when attempting Outlook 2003 attempts to access a link includes

  • User doesn’t have access to the Notes database. A minimum of Read access is required. Add user to the ACL of the database.
  • The user is working remotely and don’t have access to the server replica of the database (even if you have a local replica of the database on your machine).
  • The user has access to the database, connected to the network but the database shortcut on the workspace is pointing to the replica on the wrong server. (if the replicas haven’t replicated the changes to each other)

I’ll hopefully post screenshots of these errors shortly. I’m currently working on another machine which I don’t have access to.

Related posts:

  1. Lotus Notes to Microsoft Exchange Migration: A look at Lotus Notes Links in Outlook 2007
  2. Lotus Notes to Microsoft Exchange Migration: Access Lotus Notes Links in Outlook 2003 – Part I
  3. Lotus Notes to Microsoft Exchange Migration: How to send Lotus Notes Database links from Outlook – Part I
  4. Lotus Notes to Microsoft Exchange Migration: Lotus Notes Document Link Creator for Outlook
  5. Lotus Notes to Microsoft Exchange Migration: Resources

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