Tag Archives: Microsoft Outlook How To

How to force Outlook to auto resolve a name from the GAL

From my post Lotus Notes Type-ahead vs Outlook Auto name checking I covered how Outlook auto resolved names from the GAL and Outlook Address Book (OAB).

I mentioned in the post that Outlook automatically resolved the name entered in the To: field by querying the GAL. However compared to Lotus Notes Type-ahead this auto resolve process didn’t happen instantly. There’s a delay of several seconds with Outlook querying the GAL and returning a matching recepient email address obtained from the Global Address List (for internal recepients or contacts in the GAL).

If you want to force Outlook to auto resolve a name instantly from the GAL simply type in the name on the To: field of the message you’re composing and press Ctrl + K.

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How to Reset Color Category in Outlook 2007

Another quirky issue identified this week. For some reason several of our users on Outlook 2007 had their categories mucked up. (We’re still investigating as to why these users obtained a custom category list).

The default Outlook 2007 category listing looks like this:

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Outlook 2003 Out of Office Assistant Error: “The command is not available. See the program documentation about how to use this extension”

I recently came across the following error message when one our users attempted to enable their out of office message in Outlook 2003:

Windows XP Outlook  Out of Office Assistant Error.jpg

Out of Office Fix

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How to Create an All Documents view in Outlook

Unlike Lotus Notes, by default Outlook 2003 and Outlook 2007 doesn’t have an All Documents view. After migrating from Lotus to Exchange naturally we moved from Lotus Notes to Outlook email client. Doing so one of the first thing many of our users asked about was these feature. Below are the steps to quicky create an All Documents view in Outlook using the Outlook search function.

To create an All Documents view in Outlook:

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