How to send Lotus Notes document links from Outlook – Part II The Automation Process
As I promised in the post Lotus Notes to Microsoft Exchange Migration: How to send Notes document links from Outlook – Part I I would document automating the steps of creating Notes document links to send from Outlook.
Overview – Sending a database link from Lotus Notes
Lotus Notes to Microsoft Exchange Migration Strategy Guide for IT Professionals
In my earlier posts (Read: Lotus Notes to Microsoft Exchange Migration: Access Lotus Notes Links in Outlook 2003 – Part I, Lotus Notes to Microsoft Exchange Migration: How to send Lotus Notes Database links from Outlook – Part I) I discussed the ways to handle Lotus Notes documents Links in Outlook 2003 and Outlook 2007. I covered these topics because currently all our business workflows, intranet and content management are tied into the Lotus Domino infrastructure while our mailing is covered by Microsoft Exchange.
The foundation to Lotus Notes to Microsoft Exchange Migration
Outlook Email Retention
Our Help Desk mailbox needed some serious cleaning up and archiving. Although it’s constantly monitored by the team we never had a formal retention period for it’s contents. It was decided by the team to formalize an archiving process and interval to perform this process. So to start it was decided keep the file size of the back up to a minimum we would export emails received on this mailbox before our current financial year. (That is emails before July 1, 2007 would be archived). The archived emails would be exported in the form of a PST file. A copy was written on tape for off site storage and another copy was placed on a network share for ease of retrieval just in case we need to produce an important email instantly.
Then the daily back up of our Microsoft Exchange stores will take care of the incrementals.
During this back up process I decided to have analyse the questions submitted by our users regarding Outlook since migrating from Lotus Notes.
Another quirky issue identified this week. For some reason several of our users on Outlook 2007 had their categories mucked up. (We’re still investigating as to why these users obtained a custom category list).
The default Outlook 2007 category listing looks like this:
